Privacy Policy

Last Updated: [Date]

At docs.ai, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application ("App"). Please read this Privacy Policy carefully. By using the App, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Information You Provide

We collect information that you provide directly to us, including:

• Documents and Images: When you scan documents or import images, these are stored locally on your device. If you choose to use CloudSynchronization features, documents may be stored in cloud storage.
• Account Information: If you create an account for cloud features, we collect your email address and authentication information.
• Usage Data: We may collect information about how you use the App, such as features accessed and frequency of use.

1.2 Automatically Collected Information

When you use the App, we may automatically collect certain information, including:

• Device Information: Device type, operating system, device identifiers, and mobile network information.
• Usage Information: How you interact with the App, features used, and time spent in the App.
• Technical Information: IP address, browser type, and other technical data.

1.3 Information from Third-Party Services

If you use features that integrate with third-party services, we may receive information from those services, subject to their privacy policies.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the App and its features
• Process and store your scanned documents
• Enable AI-powered features, including document Q&A
• Provide customer support and respond to your inquiries
• Send you technical notices, updates, and support messages
• Monitor and analyze usage patterns to improve the App
• Detect, prevent, and address technical issues or security threats
• Comply with legal obligations

3. Data Storage

3.1 Local Storage (Default)

By default, all your documents and data are stored locally on your device using SQLite database. This means:

• Your documents remain on your device and are not transmitted to our servers
• You have full control over your data
• Data is accessible even without an internet connection
• We cannot access your locally stored documents

3.2 Cloud Storage (Optional)

If you choose to enable CloudSynchronization features:

• Documents may be stored in Firebase Cloud Storage
• Data is encrypted in transit and at rest
• You can disable CloudSync at any time
• You can delete cloud-stored data through the App

4. Third-Party Services

The App uses the following third-party services, each with their own privacy policies:

4.1 Google ML Kit

We use Google ML Kit for Optical Character Recognition (OCR) to extract text from scanned documents. Text recognition is performed on-device when possible. For more information, see Google ML Kit Terms.

4.2 Google Gemini AI

When you use AI-powered Q&A features, document content may be sent to Google's Gemini AI service to generate responses. This requires an internet connection. Google's use of information is governed by their privacy policy. For more information, see Google AI Terms.

4.3 Firebase

If you use CloudSynchronization features, we use Firebase (Google Cloud Platform) for:

• Cloud storage of documents
• User authentication
• Cross-device synchronization

Firebase is subject to Google's privacy policy. For more information, see Firebase Privacy.

4.4 Analytics

We may use analytics services to understand how the App is used and to improve our services. Analytics data is aggregated and anonymized.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share information
• Service Providers: With trusted third-party service providers who assist in operating the App (e.g., cloud storage, analytics), subject to confidentiality agreements
• Legal Requirements: When required by law, court order, or government regulation
• Protection of Rights: To protect our rights, property, or safety, or that of our users
• Business Transfers: In connection with a merger, acquisition, or sale of assets, with notice to users

6. Your Rights and Choices

6.1 Access and Control

You have the right to:

• Access Your Data: View and export your documents at any time through the App
• Delete Your Data: Delete individual documents or your entire account and associated data
• Disable CloudSync: Turn off CloudSynchronization features at any time
• Opt-Out of Analytics: Disable analytics data collection through device settings

6.2 Data Export

You can export your documents from the App at any time. Documents can be saved to your device or shared through standard sharing mechanisms.

6.3 Account Deletion

You can delete your account and associated data at any time through the App settings. This will:

• Delete all documents stored in the cloud (if applicable)
• Remove your account information
• Note: Locally stored documents on your device will remain unless you manually delete them

7. Security Measures

We implement appropriate technical and organizational measures to protect your information:

• Local Encryption: Documents stored locally are protected by device security measures
• Encrypted Transmission: Data transmitted over the internet is encrypted using industry-standard protocols (HTTPS/TLS)
• Cloud Encryption: Documents stored in the cloud are encrypted at rest
• Access Controls: Limited access to data on a need-to-know basis
• Regular Updates: We regularly update the App to address security vulnerabilities

However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Data Retention

We retain your information for as long as necessary to provide the App and fulfill the purposes described in this Privacy Policy:

• Locally Stored Data: Retained on your device until you delete it
• Cloud-Stored Data: Retained until you delete your account or disable CloudSync
• Account Information: Retained until you delete your account
• Analytics Data: Retained in aggregated, anonymized form

Upon account deletion, we will delete your personal information within a reasonable timeframe, subject to legal retention requirements.

9. Children's Privacy

The App is not intended for children under the age of 13 (or the applicable age of consent in your jurisdiction). We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately, and we will take steps to delete such information.

10. International Data Transfers

If you use CloudSynchronization features, your data may be stored and processed in countries other than your country of residence. These countries may have different data protection laws. By using cloud features, you consent to the transfer of your information to these countries.

11. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect
• The right to delete personal information we hold about you
• The right to opt-out of the sale of personal information (we do not sell personal information)
• The right to non-discrimination for exercising your privacy rights

12. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR), including:

• The right to access your personal data
• The right to rectify inaccurate data
• The right to erasure ("right to be forgotten")
• The right to restrict processing
• The right to data portability
• The right to object to processing
• The right to withdraw consent

To exercise these rights, please contact us using the information provided in the Contact section.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated Privacy Policy on this page
• Updating the "Last Updated" date
• Providing notice through the App when possible
• Sending you an email notification for significant changes (if you have provided an email address)

Your continued use of the App after changes become effective constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: [Your Contact Email]
• Website: docs.ai

We will respond to your inquiry within a reasonable timeframe.

15. Consent

By using docs.ai, you consent to the collection and use of information as described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the App.